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In this session of The Engineering Career Coach Podcast, my guest, Pat Sweet, is going to give out some amazing strategies with nine specific points on writing proper and meaningful e-mails.
“Men won’t read any e-mail from a woman that’s over 200 words long.” – Doug Coupland
The Take Action Today segment of the show will show you how to get your message across in a way that’s easy for people to understand.
In today’s show, I interview Pat Sweet, a full-time electrical engineer and an MBA student living in Kingston, Ontario, Canada. Sweet maintains a blog at www.EngineeringAndLeadership.com, where his goal is to teach engineers everything he knows about leadership and becoming a better engineer. Pat has held various leadership positions throughout his career already, even at a very young age.
Listen to this session and learn:
- How to decide whether or not you really need to write an e-mail.
- How to ensure that you send e-mails only to those who need them instead of to everybody!
- When and how to use the “Reply All” button.
- How to use e-mail subject lines that will ensure your e-mail is read and remembered.
- Ways to use the To, CC and BCC fields correctly when writing an e-mail. This is one that most people do wrong; learn how to do it right.
- Why the main point of your e-mail is what you should be focusing on the entire time you write it, and how to do that.
- Why using proper grammar, punctuation and spelling is critical.
- How to format your email properly, including strategies for headings, bullets, tables and lists that can make all the difference in getting your point across quickly and easily.
- What you should include in your e-mail signature.
Resources and links mentioned in this session include:
Institute for Engineering Career Development
Special Event for Engineers in San Diego
A Five-Step Process for Overcoming Your Addiction to E-mail
“How to Write an E-mail,” from the Engineering and Leadership Blog
Click Here for Session #28 Transcription
Do you have any tips that you have used successfully in writing e-mails?
I would love to hear any questions you might have or stories you might share on how to write meaningful e-mails.
Please leave your comments or questions in the Comments section below.
To your success,
Anthony Fasano, PE, LEED AP
Engineering Management Institute
Author of Engineer Your Own Success
